What Families Need to Know About Financial Aid Award Letters

Question: How and when can I expect to hear if my child has been awarded financial aid?

Answer: Financial aid award letters, as they are called, are typically sent out between mid-March and mid-April each year. Families have until May 1st to evaluate their offered aid packages and commit to a school by sending in a deposit. Don't assume that the school with the lowest tuition or the one offering the most grant money is the most affordable. The real measure of an aid package is how much you end up paying in the end.

Question: How do I determine which college is the most financially viable for my child?

Answer: First determine what the major costs are to attend each school. It is imperative that all directly and indirectly billed expenses (travel, books, meals, etc.) are included whether or not they are reflected in the financial aid award letter. Then group the major aid components together and compare them. Aid comes in three forms, loans which have to be repaid with or without interest, gift aid which consists of grants and merit aid which do not have to be repaid and work-study where a student is paid to work part time either on or off campus. In the latter case, the award letter doesn't typically indicate what the work will be. Comparing components is sometimes easier said than done. There is no standard form of financial aid letter. Schools can have cryptic acronyms to identify components without indicating which are grants and which are loans.

Once you know what your costs are and how much, and in what form of aid your child will be receiving, you can determine what your out-of-pocket costs will be. The difference between the cost of attendance and the amount of grant money and work study that your child is offered is ultimately what the family will owe. Offered loans may defer some the cost initially, but will have to be repaid with or without interest, depending upon the type of loan it is. Interest on some loans have to be repaid during the course of undergraduate studies. Others defer repayment until after graduation. Typically loans carry interest charges and fees which should be included in your calculations.

Question: Is help available to compare financial aid awards?

Answer: There are websites, some of which are more reliable than others, to assist families in comparing award packages. They also require a certain level of understanding the financial aid process. The college's financial aid office is always a resource to be called upon to clarify and explain inconsistencies or ambiguities. Also, be aware that aid packages aren't necessarily automatically renewable from year to year. Educate yourself early about the process so you will be in a position to evaluate financial aid letters in a timely fashion.

Carolyn Cohen, Esq. Educational Consultant at College Planning Services, Inc.